Send to Exchange EWS Settings

Email System Settings

Select Server

Select [Connect to on-premises Exchange] when using the system in an environment where Exchange Server performs independently or Exchange Server performs with Microsoft 365 Exchange Online. Select [Connect to Office 365] when you are using the system in an environment where Microsoft 365 Exchange Online performs independently.

[Connect to Office 365] is selected for a workflow whose processing location is set to [On Device] and cannot be changed.

Enable Autodiscover

Select this checkbox to use [Autodiscover Email].

When this checkbox is not selected, specify the EWS Server endpoint.

HTTP/HTTPS

Specify the security method to be used when connecting to the EWS server.

Specify this setting only when [Select Server] is set to [Connect to on-premises Exchange].

  • No Security: The communication data is not encrypted.
  • HTTPS (HTTP over SSL): SSL is used to encrypt the communication data and protect security of the connection to the EWS server. You must register the certificate to be used on the system in advance. Otherwise, an error occurs when an e-mail is sent. For details about registering a certificate, refer to Enable SSL.

EWS Server Name

Enter the IP address or hostname of the EWS server.

Specify this setting only when [Select Server] is set to [Connect to on-premises Exchange]. Use FQDN to specify the setting when using Kerberos authentication.

HTTP Port No.

Enter the port number to be used.

Specify this setting only when [Select Server] is set to [Connect to on-premises Exchange].

Autodiscover Email

You can use this setting when using Exchange 2010 or later.

Specify this setting only when [Select Server] is set to [Connect to on-premises Exchange].

Client ID

To use Microsoft 365 Exchange Online, register the application to Entra ID Active Directory first. Then, copy and paste the registered "Application ID" in [Client ID].

  • For details about registering the application to Entra ID Active Directory, see the manual provided with Entra ID Active Directory.

  • Enable the following permissions for Microsoft 365 Exchange Online when registering it to Entra ID Active Directory:

    • Send e-mail as a user
    • Read and write user e-mail
    • Access mailboxes as the signed-in user via Exchange Web Services

OAuth Token Option

Specify the authentication information to use for Office365 when [Connect to Office365] is selected in [Select Server Type].

Authentication Method

Specify the authentication method to be used.

Proxy User

The information specified in [Proxy User Name], [Proxy Password] is used for authentication.

Login User

The login information of the workflow is used for authentication.

If SLNX has been installed with SSL/HTTPS, proxy server with basic authentication is not supported.

The number of characters and character types that can be entered for [Proxy User Name] and [Proxy Password] vary depending on the specifications of the delivery destination server.

Authentication Profile

Select an authentication profile, and then enter the password on the operation screen of the device to use Send to Exchange

Test

Click Test to check connections with the Exchange Server or Exchange Online using the specified settings. Does not perform authentication tests using the entered user name and password.

Email Option Settings

Select Data to Attach

Specify how to attach the data to e-mails.

  • Attach All
  • Attach First Page Only
  • Do Not Attach

File Naming Rules

Specify the name to be given to the attached file.

You can use either of the following methods to specify the file name:

  • Enter the file name manually.
  • From the drop-down list, select the metadata element to be used as the file name.

For details about the procedure to specify the file name, refer to Automatic File or Folder Naming.

Attach Document Link(s) and Deliver

Specify whether or not to include the URL that indicates the save location of the distributed document in the e-mail.

  • On: The URL is added to the body of the e-mail.
  • Off: The URL is not included in the e-mail.

Body

To use this setting, you must add at least one of the following connectors in front of the Send to Exchange connector: Send to Folder connector, Send to FTP connector, Send connector.

Enter the body of the e-mail to be sent.

You can specify a different body text for each language selected from the drop-down list

You can also use the metadata elements in the scanned file except "resultURL" as the body text. For details about metadata items, refer to Configure Metadata Settings.

Send to Me

Specify whether or not to add the logged-in user automatically to the Selected Destinations list.

  • On: When the e-mail address of the logged-in user can be retrieved from the login information of the workflow, the string "Send to Me" is automatically added to the "To" field in the Selected Destinations list. The system can retrieve the e-mail address of the logged-in user when LDAP/Kerberos authentication is used as the workflow authentication method.
  • Off: The e-mail address of the logged-in user is not added to the Selected Destinations list.

Default Domain for Manual Input

Enter the default domain name to be added to the e-mail address that is manually entered.

Example

Default domain: ABCCorp.com User input: john

Generated e-mail address: john@ABCCorp.com

The default domain is not added if the logged-in user entered an e-mail address including a domain name.

"@" is automatically entered.

Option Settings

Select the items that are optional.

  • Show Cc: The user can enter an e-mail address in the CC field.
  • Show Bcc: The user can enter an e-mail address in the Bcc field.
  • Show ReplyTo: The user can enter the ReplyTo e-mail address.
  • Enable Manual Address Entry: When using the Smart Operation Panel:
    • When [Enable Manual Address Entry] is disabled, [Manual Entry] is not displayed on the Send to Email destination adding screen.
    • When using the Standard Operation Panel: When [Enable Manual Address Entry] is disabled, [Manual Entry] on the Send to Email screen is grayed out.
  • Enable Address Validation: Checks for the validity of the e-mail address when a scan data is sent or an e-mail address is manually entered on the operation screen of the device.

Email Search Settings

Enable Address Search

Select this to allow the logged-in user to search for e-mail addresses in the address book of the LDAP server.

LDAP/LDAPS

Select the security method to be used when connecting to the LDAP server.

  • No Security: The communication data is not encrypted.
  • LDAPS (LDAP over SSL): SSL is used to encrypt the communication data and protect security of the connection to the LDAP server. You must register the certificate to be used on the system in advance. Otherwise, an error occurs when the address book is retrieved.
  • LDAPS (StartTLS): TLS is used to encrypt the communication data and protect security of the connection to the LDAP server. The LDAP server to be used must support StartTLS. Otherwise, an error occurs when the address book is retrieved.

LDAP(S) Server

Enter the IP address or hostname of the LDAP server.

Click [Test] to check the connection to the LDAP server that has been entered. Performs authentication tests using the entered user name and password.

LDAP(S) Port No.

Enter the port number to be used.

Authentication Method

Select the type of account to be used for logging in to the LDAP server.

  • Proxy User: The system uses the login information entered in [User Name] and [Password] is used for authentication.
  • Login User: The login information of the workflow is used for authentication.
  • To browse the address book using the Management Console when selecting [Login User], enter [User Name] and [Password].
  • No Authentication: No authentication is performed.

LDAP Base DN

Specify the identifier (DN) of the node in the directory tree to be searched.

Setting example

cn=users, dc=ricoh, dc=co, dc=jp

Address Search Settings

Specify the search condition in the address book.

LDAP Search Condition

Specify the LDAP Search Condition when you only enter a space or enter no character at all, the system searches the entire address book.

The default setting is as follows:

(&(objectclass=organizationalPerson)(cn=*As*))

Search condition

Maximum number of characters or input range

Input condition

LDAP(S) Server

1,000 characters

None

LDAP(S) Port No.

1-65535

Integer only

User Name

1,000 characters

None

Password

1,000 characters

None

LDAP Base DN

1,000 characters

None

LDAP Search Condition

1,000 characters

None

Display Name

1,000 characters

None

Address Format

1,000 characters

None

Replace "As" with the search keyword.

The maximum number and range of characters, and input condition that can be specified in LDAP Search Condition are as follows:

Example

When using the wildcard character "*" to modify the search condition

  1. The following example matches the search condition when you specify cn=*les*.

    • charles smith

    • lester frank

    • Lorraine Lester

    • Steven Morales

The system searches for all names that contain the search keyword ("les").

  1. The following examples match the search condition when you specify cn=les*.

    • lester frank

    • Lester, lorraine

The system searches for all names that contain a string starting with the search keyword ("les").

  1. The following examples match the search condition when you specify cn=*les.

    • Smith, charles

    • steven morales

The system searches for all names that contain a string ending with the search keyword ("les").

When the search keyword includes special characters ("*", "(", ")", "\", "NUL", according to RFC2254), add "\" before each of them to escape. However, these characters are treated as regular characters when entered in [Search] for LDAP search in the Send to Email screen on the operation panel of the machine.

Display Name

Specify the LDAP attribute for the display name of each item to be displayed when searching for an e-mail address. To specify more than one LDAP attribute, separate each attribute by a comma (,).

The default is "cn" (common name).

Example

sn, givenName, mailaddress

Address Format

Specify the LDAP attribute to be used for displaying the e-mail addresses in the search results. The default is "mail".